Learning Outside the Classroom

Learn more about the different LOTC Services for your school in this short clip:

The Edsential LOTC Advisory service offers high quality independent expertise in all aspects of educational visits giving teachers, headteachers, and employers peace of mind and assurance with a range of support packages, training and CPD for Multi-Academy Trusts, Academies, Federations, Independent Schools, and Free Schools.

  • Independent expert advice, guidance, and support for educational visits
  • Training for Teachers, Educational Visits Co-ordinators, Headteachers and Employers
  • Access to advice, information, updates and news and resources
  • CPD
  • Monitoring and approval (or non-approval as appropriate) of all residential, adventurous activities, water margin and overseas visits

The Edsential LOTC Advisory service is a one stop solution for educational visits, supporting schools in planning and monitoring and auditing educational visits both locally and overseas and giving employers the assurance that all advice is expert and independent. Our team of friendly, specialist education advisors will ensure school staff are happy and confident in the delivery of activities, whilst safeguarding schools in the knowledge that they have exceed statutory requirements and best practice for risk management and training.

Benefits to your organisation and establishment

  • All Edsential advisers are full members of the Outdoor Education Advisers Panel, which is the lead body for guidance, advice and training related to outdoor learning and educational visits in England and Wales, endorsed by the HSE and DfE.  The team has a wealth of knowledge and experience in education, the outdoors and industry. This is your assurance that all advice, guidance, and training is independent, current and of high quality.
  • Edsential chair the North West Outdoor Education Advisory Pannel (OEAP) with all staff being accredited trainers for nationally approved qualifications. Our staff team consist of experienced Primary and Secondary school teachers, with extensive experience of working within residential centres and Educational provision, both within the UK and oversees.
  • Our staff are still operational, and enjoy working within school and residential settings and understand the challenges that schools operate within.
  • We have our own technical advisors that support National Governing bodies and coach at a national level. Members of our team sit on both on the Council for Learning outside the classroom (CLOtC) and British activity provider association (BAPA) and are involved in standards writing at both national and international level.
  • The Advice and Guidance service provides a robust and efficient system for educational visits for all educational establishments, using The EVOLVE software system all information is stored securely in an archive of visit information, and provides you with a ‘one stop shop’ to access a wide range of support materials and resources whilst enabling schools to demonstrate good practice to regulatory bodies regarding all learning outside the classroom activities.

For all your FAQ's and useful links here

I’ve forgotten my username

Your username is usually your first and surname with no space, if that doesn’t work ask your EVC

I’ve forgotten my password

If your email was registered, click forgotten my password and it will be emailed to you. When you have logged back in go to your Person icon on my profile and add your email address.  Any problems contact your EVC they will be able to reset your password.

How can I change the date of my visit?

Go to the visit form, press the orange pencil and you will be able to add extra dates.

How can add more dates to the form?

Go to the visit form, press the orange pencil and you will be able to add extra dates.

I’m having problems accessing my Risk Assessment

I’m having problems accessing my Risk Assessment

New Staff Members to add?

Only EVC’s and Head’s can add staff. Go to your home page, then press the dashboard button, under the Staff tab you will all your staff listed, you can add staff by pressing blue plus button, make alterations by the orange pencil button.  There are also tabs for Volunteers.

External Provider Form, what is this?

An External Provider form is only to be used if you are using a provider that do not hold an LOtC Quality Badge.

What is an ALF?

If your own school staff are running an Adventurous Activity, Evolve will ask what relevant qualifications and experience that member of staff have to deliver the activity, please complete.

I need to add a new student list

You need to delete your old students before new students from Sims. uploading

I cannot seem to approve my visit?

Go to the bottom of the visit form and you will see grey buttons saying Approve, Return, Process and Delete.  Please press Approve and the system will ask you 5 questions once you have answered them it will ask you for your pin number. Your visit must have been approved by your EVC first before you can approve.

Do I have to do Educational Visit Co-ordinator (EVC) training

Do I have to do Educational Visit Co-ordinator (EVC) training

How often do I need to update my EVC training?

EVC training needs to be updated every 3 years

Do school staff have to do Visit Leader training?

Visit leader training is mandatory in Halton and highly recommended in Wirral West Cheshire and Cheshire East. National guidance advises for staff leading visits to undergo Visit Leader training

When do I have to submit Evolve forms?

For any residential or adventurous activity we require forms to be submitted 20 days in advance

We apologise for the recent changes on EVOLVE, we hope that going forward there won’t be too many more!! The changes have happened to ensure that schools provide the necessary information reducing the number of forms being returned.


Links and Resources

EVOLVE Log in http://evolve.edufocus.co.uk/evco10/unknown.asp

Outdoor Education Advisor Panel OEAP national Guidance https://oeapng.info/downloads/all-documents/

Learning Outside the Classroom http://www.lotc.org.uk/

 Counter Terrorism Advice https://www.gov.uk/government/organisations/national-counter-terrorism-security-office

Foreign travel advice https://www.gov.uk/foreign-travel-advice

Health and Safety of Schools on Educational Visits (HASPEV) https://www.gov.uk/government/publications/health-and-safety-advice-for-schools

Our Training and CPD programmes are delivered by qualified teachers and practitioners that are experts in educational visits, health and safety, and outdoor learning. We offer a broad menu ranging from health and safety planning and support to bespoke curriculum planning.

Our courses will support your organisation in the effective delivery of high-quality education delivered outside of the classroom to compliment all aspects of your curriculum.

Let us support you by delivering exciting and engaging learning outdoor activities that will enrich your curriculum. Our programmes help to raise the engagement of young people and improve their physical, social, emotional, and academic development and we will work with you to ensure that what we deliver supports your classroom delivery.

Allowing young people direct hands-on application of skills, whilst learning about things that are relevant to them in the world around them.  Through experiential and pupil led activity, young people will increase their confidence, self-esteem, and develop a love for learning, giving each young person the time, space, and support to achieve and shine

As well as bespoke programmes tailored to your school’s requirements, we also offer the following:



“Informative and gave lots of new ideas.”

“A good balance of theory and practice. Well planned and prepared activities for staff to participate in.”


Young People

“It was great fun! We got the chance to do activities we don’t normally do like build shelters and fires. It was the best day ever.”

“I really enjoyed making bows and arrows. I learnt that I needed a bendy stick for it to work and wood from a Willow tree is the best.”


All of my children have loved the outdoor learning. It has been lovely to see my girls excited by what they have learnt and even role playing the different activities at home.

Meet the team

Bethan Cooper-Weston

LOTC Manager


Jon Thorpe

LOTC Adviser


Kate Lodge

LOTC Adviser


Claire Annakin

LOTC Advisor


Jane Pepper

LOTC Administrator