Holiday Activity Fund 2020

Edsential CIC and Partners have been successful in accessing funding to coordinate Holiday Activity and Food provision over the summer holiday period in West Cheshire, Halton and Wirral for 2020.  We aim to support over 56% of eligible Free School Meal children across the Local Authorities

Cheshire West and Chester – 3826 Young people

Halton –  3550 Young People

Wirral – 5785 Young People

Activity Clubs in Cheshire West

For a full description of the Activity Clubs in Cheshire West please Click Here

Activity Clubs in Halton

For a full description of the Activity Clubs in Halton please Click Here

Activity Clubs in Wirral

For a full description of the Activity Clubs in Wirral please Click Here

Application Form

New Supplier Form

Holiday Grant Fund Application Form 2020

Edsential New Supplier Form


Frequently Asked Questions

What if we are still on lockdown?

We encourage groups to look at what they could deliver online, for some groups this may not be possible but for others you may have been doing some of this already.  The funding bid has section to put what you could provide online, you will also need to submit a separate budget for this.

What about food provision?

Edsential and partners are working alongside community food hubs to link in the food offer, this is ever changing area. We are keen to link groups to the hubs for they can potentially provide food support beyond the life of the summer programme. Food may be provided in the way of parcels, packed lunches and re heat fresh meals. We are still working on how this will look and will keep you updated.

However If groups feel that they want to provide food they can do, this will need to be outlined in the proposal and budget where relevant.

What if we apply for funds and we are still in lockdown?

Funds that won’t be spent in the summer holiday period between 20th July and – 31st August won’t be transferred. Any funds that aren’t spent will be returned to the DfE. Edsential and local partners will ensure that funds will support the food offer for families with children that are eligible for free school meals for the DfE plan to stop their current provision over the summer holiday period. This co-ordination will be done centrally, and groups may be asked if they can support with elements of this.

What online delivery could be funded?

Online delivery will be placed on the HAF Edsential website, examples of provision that you could apply for funds are physical activities, yoga, mindfulness sessions, making a garden in a tub, heathy cooking, learning a new skill etc. These will be made available for all groups. Most of these online resources would need to be ready before the start of the summer holidays.

What can the funding be used for?

Examples on what funding can be used for include but not exclusive to food costs, activity costs, essential activity equipment needed to deliver  I.e balls, frisbees, arts and craft materials, kitchen equipment, physical instructors, staff, volunteer expenses.

Who can apply for the funding?

We welcome bids from community groups, schools, sports clubs etc. Any organisation with a registered bank account can apply. However groups must have all relevant policies in place. Staff working with young people where parents aren’t present must have gone through DBS clearance. These are listed on the application form.

What evidence do I need to collect?

The DfE have stipulated as part of the condition of the funding that we need to collect data on the following.

Name, date of birth, postcode, self-declaration on free school meals eligibility and if statemented with special educational needs or disabilities, date of attendance of the sessions and session length.

Groups will also be requested to share  time tables of provision, evidencing the delivery of physical activity, healthy meals and nutritional Education.

What does 4x4x4 provision mean?

By 4x4x4, we mean provision which can offer  ideally we want to see as a minimum 4 hours a day, for 4 days a week and for 4 weeks of the holiday in each area, however we are aware that this may not be possible but will strive to meet this where we can. Please note that given the ongoing situation with COVID-19, ‘provision’ refers to both in-person provision where this is permissible and virtual provision (e.g. online courses, videos and activities).

What is the age range and who is the provision to target?

The provision should support children and young people aged 4-18yrs, however family groups can be funded where parents attend alongside young people. Provision should primarily target those on free school meals or who you are aware would benefit from the additional support. We would not expect you to exclude a child who doesn’t receive free school meals that is part of a peer group that is attending.


Free school meals apply to those children that the school claims the pupil premium for. Although all Key stage 1 children receive universal free school meals this doesn’t not mean that they are all elligible.

How much match funding does their have to be?

There is no fixed cost for match funding, often this may be volunteer/staff time, food already sourced, premises and venues etc

How much can I apply for?

There is no set amount that you can apply for however organisations that are applying for grants over £20k  to cover large geographical areas and supporting a large number of young people will be paid in 2 payments the first half will be upfront and the second half will be paid on evidence of successful delivery in August.

When do bid open and Close?

Bids will open on the 11th May and close on the 16th of June. Groups will be informed of the outcome of their bid the week commencing 15th June. We encourage groups to get the bids in before the last day to help us speed up the process and give us time to ask any questions if needed also to help us identify gaps of provision.

When will we receive funding if successful?

We anticipate funds to be transferred the week commencing the between the 30th June – 3rd of July

I would like to discuss the bid with someone, who can I contact?

General questions should go to  or

Central Co-ordinator –

Wirral –

Cheshire West and Chester –

Halton –

Halton –

What Policies and insurances are needed?

  • Organisations must have the following policies in place
  • Ofsted registered where relevant
  • Safeguarding policy
  • Health and Safety
  • Equal opportunities this may sometimes come under your Equality and Diversity policy
  • Media policy (if applying to deliver online resources)
  • Public liability insurance
  • Employers liability insurance

What is meant by the minimum standards?

Physical Education and Wellbeing  –You should try and have upto at least 1 hr of physical  activity this can include gardening, walking, nerf wars, yoga etc as well as your traditional physical activity such as football.

Enrichment Activities – This can be anything ranging from arts, crafts, music, learning new things, cooking, Lego , science activities,  loose parts play,  story telling, activities will help develop fine and gross motor skills

Healthy meals – These must comply with the school food standard which can be found Here

Nutritional Education – This is not as complex as it sounds, it can range from tasting new foods, grouping foods into groups, planting and growing vegetables, understanding lables and cooking healthy meals. For further support see Public Health England’s Eat Well Guide Here

Family Cooking- Where possible we encourage groups to deliver or provide family cooking sessions, this will support parent on how to cook healthy meals on a budget.

How will we promote our service to the right young people?

Edsential will collate all the provision in each local Authority and will be able to email all schools to promote to the relevant families. We would expect organisations to also promote locally.

Can parents and carers get involved?

Yes, parents and carers can be and are encouraged to be involved in any of the sessions so they can gain skills and knowledge surrounding health and nutrition.

Useful Information & Dates

  • Grants will open on the 11th of May – Closing Date 16th June 2020. We will be holding an online discussion, question and answer session on the following dates, 

          – Wirral – 15th May 1.30pm – 2.30pm

          – Halton – 22nd May 10.30am – 11.30am

          – CWAC – 28th May  1 – 2pm 


To book a place in the chat room please email along with any questions aspects of the bid you wish us to cover.

Top Tips

  • Add salad to sandwiches
  • Have carrot/cucumber sticks to nibble on or sweetcorn cobs or make a cheese, pineapple and tomato kebabs (hedgehog!)
  • Add fruit to any dessert e.g. slice of apple, cup of grapes, segment or orange
  • Use ‘half and half’ (half white, half brown/wholemeal) pasta and bread so that the children are encouraged to eat some wholemeal – or use white on one side of the sandwich, brown on the other and place it white side up!
  • Chicken, Turkey and Ham are good sources of protein in sandwiches
  • Pancakes are easy to make with the children, are tasty and with fruit a good pudding or breakfast – look for sneaky recipes that add oats and other healthy things!
  • Oven baked sweet potato wedges are a good way of adding a vegetable in to a meal
  • Grating or blending vegetables such as carrot, mushrooms and courgette in to sauces, like a bolognaise or curry so it isn’t as noticeable
  • Add pineapple, tomato or mushrooms to pizza to add vegetables
  • Encourage children and families to cook with you – others also provide this support such as the Food Bank.
  • Eggs on toast with a side of baked beans are a good source of protein as is Jacket Potato with Beans

If you want further advice and guidance or have any other questions, please feel free to email

Holiday Activity Fund Impact Assessment University of Chester 2019

Here are the findings for Holiday Activity Fund Impact Assessment University of Chester 2019